Privacy Policy

Policy Purpose
1. K.L Harris & L Wickson trading as Horse Jobs Australia ABN 89 959 396 355 (referred to in this document as ‘we’, ‘us’ or ‘our’) recognises the importance of privacy and is committed to protecting the personal information we collect from all persons accessing and using our website.
2. We will ensure that only information necessary for employment and business purposes is collected and that this information will only be accessible by persons who are authorised to access such information.
3. The Privacy Act 1988 (Cth) (Privacy Act) and the Australian Privacy Principles (APPs) govern the way in which we must manage your personal information. This document sets out how we collect, use, disclose and otherwise manage your personal information which is disclosed to us either directly or through our website.
4. In this document, ‘personal information’ means information or an opinion that personally identifies you, or is capable of reasonably identifying you.
5. This document is to be read in conjunction with our Terms and Conditions and Privacy Collection Statement.
Personal information
1. Information
  1. We collect and hold personal information that is reasonably necessary and relevant to the proper performance of our functions and activities in providing our services. The personal information is likely to differ depending on whether you are a Job Seeker, Employer, or referee.
  2. In particular, the information we collect may include:
    1. your name;
    2. your contact information;
    3. your IP address;
    4. for Job Seekers:
      1. date of birth;
      2. visa status and/or proof of right to work in Australia;
      3. proof of identity (including photograph);
      4. personal information contained within your resume or CV;
      5. personal information contained within any cover letter;
      6. location;
      7. information that you may otherwise upload for our website, including reviews or personal experiences;
      8. copies of any relevant qualifications, tickets or licences;
      9. reference check reports; and
      10. availability for work;
    5. for Employers, personal information relating to office holders and employees that is uploaded to our site with job vacancies or collected as a result your use of the website.
  3. If you are a Job Seeker, we may also collect and hold sensitive information about you. Except as otherwise permitted by law, we only collect sensitive information about you if you consent to the collection of the information and if the information is reasonably necessary for the performance of our functions.
  4. Personal information will also be collected during the employment process to manage the ongoing employment relationship. In some circumstances, information about you may be provided by third parties, such as previous employers and referees.
2. Purpose
  1. The primary purpose for collecting your personal information is, if it is required or permitted by law and, if it is reasonably necessary for or directly related to the performance of our functions and activities and, for the purposes of:
    1. providing our services to you;
    2. for Job Seekers:
      1. your actual or potential work placement; and
      2. informing you of possible employment opportunities;
    3. providing you with material and information about other services that we, our related entities and other organisations that we have affiliations with, offer that may be of interest to you;
    4. contributing to the content of our website for the purpose of informing other users about our services;
    5. facilitating business functions and operations, including internal record keeping and the fulfilment of any legal requirements; and
    6. analytics.
  2. In addition to clause 2.2(a), for Job Seekers, the primary purpose of collecting your personal information is to process your employment application, support our website’s functionality and maintain your records. We may need to collect and share your personal information if we are legally required to do so.
3. Method
  1. Personal information will generally be collected directly from you through the use of any of our forms, via our website, via email, via telephone conversation, or other means of communication with you.
  2. If you are a Job Seeker – we collect personal information when you register or apply for a job.
  3. If you are an Employer – we may collect personal information about you or your employees when you register as an Employer, post a Job Listing, or update your details on our website.
  4. There may be some instances where personal information about you will be collected indirectly because it is unreasonable or impractical to collect personal information directly from you. We will usually notify you about these instances in advance, or where that is not possible, as soon as reasonably practicable after the information has been collected.
  5. In the event we receive unsolicited information about you that we do not ask for or which is not related to our functions or activities, we may be required to destroy or de-identify that information, provided it is lawful and reasonable to do so.
4. Failure to provide information
  1. If the personal information you provide to us is incomplete or inaccurate, we may be unable to provide you with the services you are seeking.
5. Website and third party websites
  1. When you access our website, we may collect additional personal information about you in the form of your IP address.
  2. You may be required to have a cookie-enabled browser to fully access our website. Cookies may be used to track your internet browsing activities. Some services may not load properly or function as intended if cookies are disabled.
  3. Our website may contain links to other websites. We are not responsible for the privacy practices of any linked websites and this document only applies to personal information collected by us through our website.
6. Stripe
  1. For the payment of our Advertising Fees, we utilise an external payment integration system, Stripe.
  2. We do not store sensitive card or bank account details, only payment tokens, which may include the last three (3) digits of your card and the network, via our secure payment gateway Stripe.
  3. We do not accept any responsibility for the privacy practices of Stripe, and you may also want to read Stripe’s Terms of Service and Privacy Statement.
7. Use and disclosure
  1. Generally, we will only use or disclose personal information about you if you have authorised us to do so, if we have told you of our requirement to do so, or for the purposes for which it was collected (as set out in this document).
  2. In the general course of business, we may provide your personal information to:
    1. our employees, contractors, and related entities for the purpose of providing our services, operating our business, and fulfilling requests by you;
    2. service providers who assist us in operating our business and services (such personal information will only be used to the extent necessary to perform the services);
    3. third parties to whom you have agreed we may disclose your information or where required by law, regulation, or court order;
    4. for Job Seekers – Employers with whom you have applied for employment opportunities;
    5. for Employers – Job Seekers;
    6. any relevant authority or enforcement body where required by law; and
    7. the Privacy Commissioner, the Fair Work Ombudsman and other relevant government authorities.
  3. We are assisted by a number of external service providers, some of whom may be located overseas and change from time to time. The types of third parties include, but are not limited to:
    1. IT and website system administrators and providers:
    2. Google analytics;
    3. hosting service providers;
    4. cloud, data, and service providers;
    5. payment infrastructure providers, such as Stripe; and
    6. promotion/marketing service providers.
  4. Under no circumstances will we sell or receive payment for licensing or disclosing your personal information.
  5. Our service providers are not permitted to sell, use or disclose your contact details or contact you for any purpose other than the purpose for which they have received your personal information (unless required by law).
8. Google Analytics
  1. Our website utilises Google Analytics to track activity on our website, including but not limited to, session duration, pages per session, bounce rate of individuals using the site, along with the information on the source of the website traffic.
  2. We do not accept any responsibility for the privacy practices of Google Analytics, and you may also want to read its Terms of Service and Privacy Statement.
9. Access and correction
  1. Please notify us if your personal information changes or you believe the information held is incorrect, incomplete or out of date.
  2. Subject to any exemption which may apply, and the successful verification of your identity, you may access the personal information we hold about you or request its correction upon making a written request to us.
  3. We will endeavour to respond to your request within a reasonable period after the request is made.
  4. If we do deny your request for access and/or correction, we will give you a written notice that sets out the reasons for refusal, unless it would be unreasonable for us to provide those reasons.
10. Security
  1. Your personal information is stored in a number of ways, including electronically and in paper files. We take all reasonable measures to ensure that your personal information is stored safely to protect it from interference, misuse, loss, unauthorised access, modification or disclosure, including both electronic and physical security measures.
  2. Personal information is held securely until it is no longer needed, at which time it will be de-identified or destroyed, provided that it is lawful to do so.
Communications and Direct Marketing
1. If you opt-in and subscribe to our mailing list via the website, or any other means, your name and contact information will be stored with our mailing list manager service and we may use or disclose your personal information (excluding sensitive information) for direct marketing purposes. We may include third party offers in marketing materials we send to you.
2. You can opt-out of direct marketing at any time with no charge to you or request us to provide you with our source of information, by emailing info@horsejobsaus.com.au, or alternatively through the unsubscribe link found in all marketing emails that we send.
3. If you receive communications from us that you believe have been sent to you other than in accordance with this policy, or in breach of any law, please contact us using the details provided below.
Contact Information
1. If you wish to make a complaint about the collection, use or disclosure of your personal information, please contact us, and we will endeavour to resolve the issue with you.
2. If you have any queries or concerns about this document or the way we handle your personal information, please contact us at:
  1. Email address: info@horsejobsaus.com.au
  2. Website: https://horsejobsaus.com.au
3. The website of the Office of the Information Commissioners has further information regarding privacy and its complaints process at www.oaic.gov.au.
Amendments and Jurisdiction
1. We may amend the privacy policy at our sole discretion, and it is your responsibility to review this page from time to time.
2. The laws of the State of New South Wales apply to this privacy policy. With respect to any alleged breach of this policy, the parties submit exclusively to the courts of that jurisdiction.

Privacy Collection Statement

Privacy Collection Statement
1. K.L Harris & L Wickson trading as Horse Jobs Australia ABN 89 959 396 355 (referred to in this document as ‘we’, ‘us’ or ‘our’) must comply with the Privacy Act 1988 (Cth) (Privacy Act) and its Australian Privacy Principles (APPs).
2. This statement is to advise you that we may collect, use and disclose personal information about you, including, but not limited to, your name, contact information, IP address, and for Job Seekers – your date of birth, visa status, identity documentation (including photograph), gender, location, availability for work, personal information contained in your resume, biography or CV, and any other personal information contained within any cover letter and for Employers – information about your officeholders and employees.
3. The purpose for collecting personal information is to:
  1. support the delivery of our services to you;
  2. facilitate our business functions and operations;
  3. ensure we comply with or are permitted to do so by law;
  4. for Job Seekers – facilitate your actual or potential work placement and informing you of possible employment opportunities; and
  5. for Employers – provide you connection to Job Seekers.
4. In providing our services to you, we may disclose your personal information from time to time to:
  1. our employees, contractors, and related entities for the purpose of providing our services, operating our business, and fulfilling requests by you;
  2. service providers who assist us in operating our business and services (such personal information will only be used to the extent necessary to perform the services);
  3. third parties to whom you have agreed we may disclose your information, or where required by law, regulation, or court order;
  4. for Job Seekers – Employers with whom you have applied for employment;
  5. for Employers – Job Seekers;
  6. any relevant authority or enforcement body where required by law; and
  7. the Privacy Commissioner, the Fair Work Ombudsman and other relevant government authorities.
5. If the personal information you provide to us is incomplete or inaccurate, we may not be able to provide you with the services you are seeking. You should contact us if your personal information changes or you believe the information held is incorrect, incomplete or out of date.
6. We use a number of external providers to support the delivery of our services, some of whom may be located overseas, and change from time to time. The types of third parties include, but are not limited to:
  1. IT and website system administrators and providers:
  2. analytics providers, such as Google Analytics;
  3. hosting service providers;
  4. payment infrastructure providers, such as Stripe;
  5. cloud, data, and service providers; and
  6. promotion/marketing service providers.
7. More detailed information about the way we use, disclose and secure your personal information, how you can access and correct that information, and how you can contact us or make a complaint, can be found in our Privacy Policy.